Effective Date: January 1, 2026
Sophia Spatial AI (“we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and ownership of information shared with us. This Privacy Policy describes how we collect, use, safeguard, and handle information provided through our website and beta program.
1. Scope
This Privacy Policy applies to:
- Website visitors
- Individuals or organizations submitting information through contact or beta signup forms
- Participants in our software beta program
This policy does not govern customer data processed under a separate commercial agreement or executed Data Processing Addendum (DPA).
2. Information We Collect
We may collect the following categories of information:
- Contact information: name, email address, company name, job title
- Business context: high-level descriptions of intended use cases, industries, or
deployment scenarios - Communications: inquiries, feedback, survey responses, and support communications
- Beta technical data: limited telemetry, diagnostic, and performance information generated during beta usage
Submission of proprietary datasets, confidential business records, regulated personal data, or trade secrets is not required for beta participation.
3. Purpose of Processing
We process information for legitimate business purposes only, including:
- Reviewing and managing beta participation requests
- Communicating with participants regarding product updates or beta activities
- Understanding generalized use cases to inform product design and roadmap decisions
- Improving performance, reliability, usability, and security
- Providing technical support and responding to inquiries
Where feasible, product improvements are informed by aggregated, anonymized, or de-identified data.
4. Beta Partnership Program Data Use
During the beta program, participants may voluntarily share feedback and limited usage data.
- All proprietary data remains the exclusive property of the participant
- We do not sell, license, or commercially exploit participant data
- We do not disclose participant data to other beta users
- Insights derived from beta participation are limited to non-identifiable, generalized learnings
Beta participation is voluntary and may be discontinued at any time upon request.
5. Ownership and Confidentiality
All data, content, workflows, and business information provided by participants remain their sole and exclusive property.
Access to non-public information is restricted to authorized personnel with a legitimate business need and is subject to confidentiality obligations.
We disclose information only:
- With explicit participant consent
- To vetted service providers operating under confidentiality and data protection
obligations - When required by applicable law or legal process
6. AI / AR Systems and Model Behavior
Our platform may include artificial intelligence, spatial computing, and augmented reality components.
- Participant data is not used to train shared or generalized AI models
- Any system optimization or learning is limited to participant-specific or isolated
environments, unless explicitly agreed otherwise - Participant data is never exposed to other customers or tenants
- Outputs generated by the system remain under the participant’s control
7. Security Controls
We maintain administrative, technical, and organizational safeguards designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure.
Our security practices are aligned with commonly accepted industry standards and controls typically associated with frameworks such as SOC 2 and ISO/IEC 27001, without implying current certification.
8. Data Retention
Information is retained only as long as necessary to fulfill the purposes described in this policy or as required by law.
Participants may request deletion of their information at any time, subject to legal or contractual obligations.
9. GDPR (EEA)
If you are located in the European Economic Area, you have rights under the GDPR, including access, correction, deletion, restriction, objection, and data portability.
Our lawful bases for processing include consent, legitimate business interests, and pre-contractual steps.
10. CCPA / CPRA (California)
California residents have rights under the CCPA and CPRA, including the right to know, delete, and not be discriminated against for exercising privacy rights.
We do not sell or share personal information for cross-context behavioral advertising.
11. Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted with a revised effective date. Continued participation in the beta program constitutes acceptance of the updated policy.
12. Contact
Sophia Spatial AI
Email: privacy@SophiaSpatialAI.com
Website: SophiaSpatialAI.com